Document Management
It seems remarkable to think that despite the fact that we live in an electronic age, paper based documents still represent a significant part of most business processes.
Many suppliers still send invoices by post, legal documents remain paper based and customer correspondence is often received by letter.
Of course paper is important and probably will remain so for years to come, but it does present problems for organisations that wish to streamline their operations. Those problems can include:
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Space – Growing paper volumes quickly consume space, and lots of it. In situations where lots of paper is stored, consideration has to be given to the weight of it and safe floor loadings in the buildings within which it is kept. This storage can also prove to be expensive in real estate terms.
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Availability – Most organisations keep paper based documents in their offices, simply because staff need occasional access to it for reference purposes. This doesn’t work so well for organisations that have multiple offices, field based staff or teleworkers.
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Risk – Paper is a vulnerable medium that can be easily damaged or destroyed. Furthermore, paper stored in offices can adversely affect the risk profile of a business in the eyes of an insurer and attract higher premiums.
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Waste – Documents are often duplicated or faxed to provide additional copies for staff that need a copy. Copies are often used for a short period and then discarded. Not only is this practice inefficient, it represents poor use of staff time and a waste of expensive office consumables.
- Efficiency – Filing of paper based documents relies upon diligence on the part of staff that access them. A misplaced file can result in wasted time searching through archives.
OnStrada can provide a complete hosted document management solution that enhances the flow of information through your business and addresses the problems outlined above.
Options include:
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ecodox CSP document capture, archive & retrieval – ecodoxTM CSP provides a complete document management environment that manages the process of capturing paper based documents as digital images, indexing for easy retrieval and archiving either indefinitely or for a fixed period of time. Learn more...
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ecodox workflow – Adds rules based routing of documents that emulate the processes in your business without the delays often associated with paper. Learn more...
- ecodox forms management – Designed to replace paper based forms and streamline procedures such as order processing, holiday requests, etc. Learn more...
All of our document management services are hosted out of UK based secure data centres.
To talk to us about your requirements call us on 0844 357 1447, email us at
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or request a call back.